Wednesday, August 4, 2004 Developing Project & Establishing Host Affiliation   Volume 1 Issue 3  

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Responding to the Unexpected in your Fulbright Research
Q & A: General Questions Answered
Q &A: Country Questions Answered
Tips: Developing a Project & Establishing a Host Affiliation
The Worldís Southernmost Fulbrighter
Tips: Developing a Project & Establishing a Host Affiliation
by Valerie Hymas, Europe & Eurasia Program Manager

1. Applicants must carefully read the criteria for host affiliation requirements in the summary for the country to which they are applying.† Countries differ in the kinds of host affiliations that are acceptable. Some countries will place the Fulbrighters while others leave the responsibility for securing host affiliation entirely up to the grantee.† Others will work somewhere in between expecting the grantee to identify a host affiliation and make initial contact, but will then help to formalize the affiliation after the grant is awarded.† Make sure you know what is expected of you as an applicant, and what kind of host is allowed for your country.
2. In countries where it is up to the grantee to find and secure affiliations IIE cannot provide a list of past hosts.† Past Fulbrighters have used a number of ways to contact hosts and solicit support for their projects. One main way is to use the contacts and advisers that you already have. Ask if one of your current professors can help to put you into contact with a professor at a university overseas. Other than that, some committed research and perseverance will aid you in finding a host affiliation.† Once you find a possible host make contact by sending an introductory letter or email.† Keep in mind that many schools are closed during the summer months so you may want to begin early, or heat up your search in the early fall.
3. Candidates considering completing a degree program must make sure that the country they are applying to will accept such a project.† Some countries do not recommend that applicants apply to do a degree program for a number of reasons. One may be because it is not possible to complete a degree in one academic year.† Another can be because the tuition fees that a degree candidate would be charged would not be covered by the Fulbright grant.† Applicants should review the country summaries for the country(s) of their choice to determine if there is any restriction to applying to complete a degree program. If you apply for a degree program to a country that does not offer tuition funding and the tuition fees are not part of the Fulbright funding package, then these costs must be covered from an alternative source.† Again, please check the country summaries for more information.
One country that prefers proposals from applicants proposing to complete degree programs and pays full tuition for the first academic year is the United Kingdom.† This is one reason why the competition to the UK is so fierce.
If your plan is to complete a masters degree or other structured degree program make sure that you apply for admission to the host university by their deadline.† Do not wait for the Fulbright decision to come through or you may be too late in gaining admission into your chosen university.
4. If you are applying for admission into a study/masters program then you do not need to submit the letter of admission with the application. You can submit the acceptance letter whenever you receive it, but an award offer would be contingent upon you receiving placement at a university.  However, if you are not planning to matriculate at a university then a support/affiliation should be included with your application.†† Any documentation of support that you can obtain from a potential host will help to make your application more competitive.  The letter will also demonstrate that your project proposal is feasible, as it will show that you have in-country support.  Even if you are applying to do a structured degree program, obtaining a letter of support from a faculty member at the host university will compliment your application.
5. There are no specific requirements for the letter of support. Every affiliation relationship will be different depending upon the candidateís project.† In general, letters of support on institutional letterhead sent with the application are preferred.† The letters should state how the supervisor/host institution will help the applicant to facilitate the project (i.e.,what resources will be offered, what kind of supervision will be given,etc).† Some applicants propose to do independent research so these letters of support are more crucial to establishing the feasibility of a project.† Other applicants propose study projects so letters of support are really a complement to the overall application,but attest to feasibility. Therefore, you should try to get a letter of support that is as detailed as possible, but ultimately it is up to your host affiliation as to the level/kind of support that they wish to offer you.
6. Unfortunately, IIE cannot ask more than one screening committee to review applications from applicants proposing multi-disciplinary projects in more than one field.† Almost all creative/performing arts projects involve some kind of study or research as well as practical training.† Therefore, you need to decide what the primary focus of your project is and choose that field when submitting your application.† Keep in mind that creative/performing artists must also submit supplementary materials in addition to the written application. Therefore, if you do not feel that your work to date in the arts is of the best quality you may want to apply using an academic field of study to have your application reviewed in the best light possible.
7. Applicants submitting multi-country proposals must have a very good justification for putting forward such a project.† Keep in mind that you are doubling or tripling the work involved with securing host institution affiliation not to mention obtaining visas and finding housing,etc.† Also, multi-country proposals that are recommended by IIE must be approved by each of the relevant host countries before they can be granted.† If one country says no then your project is no longer feasible. Generally, you will be given the option to revise the proposal for the remaining countries that approve of your original project.†

Top Tips for Being Successful Applicants
Frequently Asked Questions
Fulbright Experience
New Grant Opportunities
Guidance Sessions For Students

The U.S. Student Program holds guidance sessions for candidates interested in applying for a Fulbright grant.  Below are session schedules.  For more information .

Aug. 11

1 ñ 3 PM Eastern Time

Sept. 22

1 ñ 3 PM Eastern Time

6 ñ 8 PM Eastern Time

Have a Question about Fulbright Application?
About This Newsletter

This Newsletter aims to help you throughout the Fulbright application process. Each issue will be sent to your email account every two weeks until the application deadlineóOct. 21st.

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